Document Use- What is it?
Document use is reading (or writing) anything that is generally not in the form of paragraphs. Some examples are:
graphs
memos
flowcharts
labels
MSDS sheets
accident reports
checklists
There are some definite strategies that are needed to read these documents accurately and in detail:
Document use is reading (or writing) anything that is generally not in the form of paragraphs. Some examples are:
graphs
memos
flowcharts
labels
MSDS sheets
accident reports
checklists
There are some definite strategies that are needed to read these documents accurately and in detail:
- Use your finger or a ruler to follow rows or columns in a table.
- Use headings to find information quickly.
- Look for visual cues such as font size, bolded or highlighted text that may emphasize important information.
- Look for characters or symbols which may provide special instructions (e.g. asterisks).
- Write legibly and stay within the allocated spaces.
- Use words that are easy to read and understand when entering information.
- Scan documents several times to ensure the information you have entered is complete and accurate.
- Read instructions carefully before completing forms or questionnaires.
- Complete documents in the recommended order.
- Read labels and headings carefully before entering information.
- Identify common shapes and colours to help understand signs and symbols (e.g. diamond represents warnings; red represents danger or stop)